This article aims to provide you with information regarding seating types.
What is a seat?
A seat refers to the permission of access a user has to your Happeo environment. For example, you may have a number of assigned and available seats, all of which are and are not yet occupied by users within your environment.
Types of seats
The types of seats include:
- Seated
- Deskless (will be deprecated)
- Unseated
How to manage seats for users
To manage the seat type for a specific user as an admin:
- Click your avatar from the main navigation at the top right
- Go to Admin Settings
- Click User Management
- Click the three dots next to a user
- Select Permission management
-
Uncheck Inherit permissions and seating settings from the organizational unit
- This will enable you to select the seat type for the specific user
Note: Deskless seats are no longer offered at Happeo and will be deprecated.
Seated and unseated users
Seated users have access to all Happeo features and integrations.
On the other hand, unseated users do not have any access to Happeo’s features and integrations.
Deskless users
The Deskless seat was initially designed for a time when Google Cloud IDs lacked Drive access. Assigning this seat would disable all Drive functionality within Happeo.
However, many Cloud ID users now have Drive access. For these users, the "Seated" option in Happeo is recommended. This allows them to seamlessly utilize Drive features within the Happeo platform.
Assigning the "Deskless" seat to users with Drive access will still prevent them from using Drive within Happeo. Happeo removes Drive integrations from the interface for Deskless seats to avoid confusion for users who do not have Drive access.
In summary
Deskless users have limited access to Google Workspace integrations. The user type is used when provisioning users without a full Google Workspace license.
Seated users can be demoted to Deskless users as well, but we do not recommend this.
Setting a user as Deskless will remove the following features:
- Channel folder
- Channel calendar
- Channel widgets
- Pages Google Drive folder widget
- Pages Google Drive file
- Pages Google Drive file list
- Pages Google Calendar event list
- Search from Google Drive
- Search from Google Calendar
- Search from Gmail
These limitations mean that Happeo will automatically hide all these integrations from the user. This includes channels sections and widgets as well as page widgets that use these integrations.
User types
To read about user types, please refer to this article.