Admin Settings: Page Groups

What is the Page Groups section?

The Page Groups section in the Admin Settings is the backbone of your intranet’s content structure, helping your organization maintain a scalable, navigable, and accountable digital workspace. Whether your teams span multiple departments or locations, page groups provide the flexibility and governance needed to manage content clearly and consistently across your entire intranet.

With intuitive access controls and clear publishing workflows, this section ensures that content remains current, easy to find, and aligned with your organization's goals.

Page Groups and Pages List

The Page Groups and Pages List provides a high-level overview of your intranet’s content hierarchy, allowing admins to quickly assess the structure and status of all page groups and their associated pages.

Use the Expand all / Collapse all button at the top-right to toggle visibility of nested pages and sub-pages—ideal for simplifying navigation.

Page Group details

Each entry in the list gives you immediate access to key information that supports oversight and editorial clarity:

• Page group name: ​​Click the arrow next to any page group name to expand or collapse it, revealing its full set of pages and subpages. This nested structure makes it easier to understand how content is organized, reducing duplication and helping teams quickly locate relevant material.
• Primary and secondary page groups: Page groups are categorized as either Primary or Secondary to help prioritize the most critical content.
  • The Primary Page Group (typically the home page) appears fixed at the top of the navigation and serves as the central hub for your intranet. Only one can exist at a time, ensuring a clear and consistent starting point for users.
  • Secondary Page Groups offer flexibility for highlighting additional key areas like HR, IT, or company-wide updates. These can be added or removed as needed, allowing your intranet to evolve alongside your organization’s structure.

• Owner: Each page group displays an assigned owner, making responsibility for content transparent. This makes it easier to know who to contact for updates and helps ensure that content doesn't go stale over time.
• Last edited: The "last edited" date is shown for every group, helping admins and content owners monitor content freshness and spot pages that may need review or removal due to inactivity.
• Publication status: A clear visual tag—green for Published, red for Unpublished—lets you instantly see which content is live and which is still in draft. This prevents confusion, ensures draft content doesn’t go public prematurely, and keeps your intranet aligned with internal communication timelines.
• Editor version: Page groups built using the original page editor are labeled V1, while content using the newer Pages 2.0 editor has no label. This distinction makes it easy to identify legacy content and prioritize migration to the latest editing tools, helping your intranet stay up-to-date and consistent.

Filtering and searching

Filters at the top of the page allow you to narrow down results based on:

• Page owners: Identify who is responsible for specific content areas.
• Page editors: Find pages recently updated by particular contributors.

Quick filters also allow you to surface:

• V1 pages: Easily spot legacy content in need of updates.
• Archived page groups: Access older content no longer in active use but kept for reference or compliance.

These tools streamline content audits and make it easier to manage large volumes of intranet content without losing visibility.

Manage Page Groups and Pages

You can view and manage both page groups and individual pages using either the sidebar or the three-dots menu, depending on your preferred workflow.

Viewing details in the sidebar: Clicking on a page group or page name opens a sidebar with full context and editing options.

Page group sidebar includes:

• Page Group name: The title of the page group.
• V1 tag: Indicates if the page group was created with the original page editor.
• Type of page: Primary or secondary.
• Publication status: Whether the page group is published or unpublished.
• Description: The page group's description (if available).
• Subpages: A list of all subpages directly belonging to the group, including their nested subpages.
• Permissions: Shows the owner, editors, and viewers of the page group.
  • Note: Suspended users will have a "suspended" tag next to their names.
• Last edited: The date of the most recent update.
• Created: The date the page group was created.

This centralized view ensures that admins and editors have all the information they need to manage content with clarity and accountability.

Actions available:

• Edit: Make content or structure changes via the page editor.
• View: Open the live view in a new tab.
• Set priority: Change the page group’s visibility in navigation.
• Archive page group: Move the page group to an archived state.

Page sidebar includes:

• Page name: The title of the page.
• V1 tag: Indicates if the page was created using the original page editor.
• Page status: The publication status of the page (published or unpublished)
• Description: A description of the page's content (if available).
• Hashtags: Associated hashtags for the page.
• Advanced Analytics: If you're an Advanced Analytics package user, you can quickly see basic insights like the number of page visitors and page views over the last 30 days.
• Subpages: A list of any subpages directly belonging to the page, providing a hierarchical view.
• Permissions: Shows the editors and viewers of the page.
  • Note: Suspended users will have a "suspended" tag next to their names.
  • "Inherited" permissions: This refers to permissions that are automatically applied from a page group-level. In other words, the permissions have not been overridden.
• Last edited: The date the page was most recently updated.
• Created: The date the page was created.

This helps editors track usage, monitor changes, and maintain content standards across the board.

Actions available: 

• Edit page: Opens the page in the editor for content and layout changes.
• View page: Shows how the page appears to users when published.
• Unpublish page: Removes the page from general view if it's currently published.
• Archive page: Moves the page to an archived state. Archived pages are no longer active but can be restored.
  • Note: Pages containing subpages cannot be archived. 

Viewing actions from the three-dot menu

Admins can also manage page groups using the three-dots menu next to each group. Options vary depending on the group’s type:

Primary page group

The single primary page group ensures all users have a consistent entry point into the intranet. If replaced, the former primary becomes a regular group, preserving its content.

• Edit page group: Open and edit the page group in its respective page editor.
• Archive page group: Move the page group to an archived state.

Secondary page groups

Secondary groups are great for spotlighting evolving organizational priorities—such as departments, projects, or internal campaigns—without overhauling your site’s structure.

• Set as primary: Promote this secondary page group to become a primary page group.
  • Note: When you promote a secondary page group to a primary page group, the current primary page group will become a regular page group.
• Remove from secondary: Change this page group's classification from secondary to a regular page group.
• Edit page group: Open and edit the page group in its respective page editor.
• Archive page group: Move the page group to an archived state.

Regular page groups

These allow you to grow or reorganize your content flexibly as your team and business needs change.

• Set as primary: Designate this regular page group as a primary page group.
• Add to secondary: Promote this regular page group to a secondary page group.
  • Note: When you promote a regular page group to a primary page group, the current primary page group will become a regular page group.
• Edit page group: Open and edit the page group in its respective page editor.
• Archive page group: Move the page group to an archived state.

Export Page Groups and Pages

Happeo provides export functionality for both active and archived page groups and pages, supporting audits, reporting, and long-term governance planning.

Export active Page Groups

Admins can export a list of all currently active page groups—helpful for understanding your current intranet structure and identifying active contributors.

This export includes the following information for each page group:

• Page group name.
• Owner name.
• Sharing settings.
• Publication status (visible).

Export archived Page Groups

Admins can also export a list of page groups that have been archived, which is useful when reviewing historical content or managing content lifecycle policies.

This export includes:

• Page group name.
• Owner name.
• Sharing settings.
• Publication status (archived).

Export active Pages

This export provides a detailed view of all active individual pages within your intranet. It gives a full picture of your published content, enabling content teams to track engagement and ownership.

For each page, the export includes:

• Parent page group.
• Page name.
• Editor version (V1 or V2).
• Publication status.
• Presence of a V2 draft (if applicable).
• Page group owner (name and email).
• Direct URL to the page.

Export archived Pages

This export provides a detailed view of individual pages that have been archived, providing visibility into archived content, supporting compliance or future reference needs.

For each archived page, the export includes:

• Parent page group.
• Page name.
• Editor version (V1 or V2).
• Archival date.
• Page group owner (name and email).
• Direct URL to the page.