Co-Creation in Pages 2.0 lets multiple people edit the same page at the same time.This article explains how it works and how to get the most out of it.
Pages 2.0 refers to the new version of Happeo Pages, released on April 2, 2025. All Happeo accounts created from this date onward use the new page editor by default.
🎯 Who this article is for: Admins, page owners, and editors who create and manage content in Pages 2.0.
đź’Ľ Package requirements: Co-Creation is available on all packages: Starter Package, Growth Package, and Enterprise Package, on both Google and Microsoft suites.
đź”’ Permissions: You must have edit permission for the page or page group to participate in a collaborative editing session.
🔎 New to editing pages in Pages 2.0? This article covers everything you need to get started.
1. Overview
Co-Creation makes it possible for multiple editors to work on the same page at the same time, with changes saving live as they go.
Everyone in the page can see who else is editing through live profile bubbles, making it easy to coordinate and work alongside teammates in real time. Whether your team is building out a new knowledge hub, preparing content for launch, or making updates together, Co-Creation lets everyone contribute without waiting their turn.
2. Use cases
Co-Creation fits naturally into the moments when a page needs more than one person to move forward.
- Building out a page as a team: When a page is a team effort — a project hub, a team homepage, a resource library — different members often own different parts of it. Co-Creation lets everyone work on their own content elements at the same time, so the page comes together through direct collaboration rather than a chain of handoffs.
- Working through a page review with a colleague: When two people sit down to review and improve a page, the work goes faster when both can edit at once. One person can restructure a section while the other updates the content alongside them, each seeing the other's changes as they happen, and making decisions together in a single session.
3. Before you begin
- You must have edit permission for the page group or page.
- Co-Creation is available on desktop only. Editing pages on mobile is not supported.
- Up to 50 editing sessions can be active on a single page at one time. Each open browser tab counts as one session, regardless of how many users are editing.
- ⚠️ Important: If the 50-session limit is reached, additional users cannot enter edit mode until an existing session is closed.
- Co-Creation is built into Pages 2.0 and cannot be disabled.
- Your existing page group permissions and publishing rules are unchanged. Co-Creation does not affect who can access or publish a page.
4. How co-creation works and how to use it
Co-Creation is active as soon as you open a page in edit mode. There is nothing to set up or enable. The sections below walk through what you will see and how to edit effectively when others are in the page alongside you.
See who else is in the page
When more than one editing session is active, profile bubbles appear at the top-right of the page showing who is currently editing. Each open browser tab is represented as a separate bubble, so a colleague with two tabs open will appear twice. This gives everyone in the page a live picture of who is working on the page.
Sessions are counted per browser tab, not per user. Fifteen people each editing in one tab equals 50 sessions, and one person with 50 tabs open equals 50 sessions as well. Any combination up to 50 is permitted. Once the limit is reached, new users cannot enter edit mode until an existing session closes.
Edit your part of the page
When you start editing a widget, that element is temporarily locked for other users. A visual indicator appears to show it is in use, and others cannot edit the widget until you move on.
⚠️ Important: The hero and sections update live across sessions but do not show a warning when someone else is editing them at the same time, so it’s worth coordinating with your team before making changes to those elements.
Co-Creation covers:
- Text updates.
- Links.
- Layout adjustments.
- Configuration changes such as size and placement.
- Styling changes across the hero, sections, and widgets.
đź—’ Note: Edits save automatically and update live for anyone in the page. Viewers see changes only once the page is published.
However, updates made at the page group level are not reflected for others in edit mode until they refresh. These include:
- Navigation configuration.
- Brand style changes.
- Access and sharing settings.
- Adding pages to a page group.
5. Best practices
A few simple habits keep co-creation sessions smooth and predictable for everyone involved.
- Work on different content elements where possible: Each hero, section, and widget can only be edited by one person at a time. When contributors focus on different elements, there is no waiting and no overlap. If you and a colleague both need to update the same element, a quick heads-up before you start is all it takes.
- Close unused tabs: Every open browser tab counts as a separate session toward the 50-session limit. Closing tabs you are no longer actively working in keeps sessions available for others who need to edit.
6. Frequently asked questions
What happens if my permissions are removed while I am editing? You will lose the ability to continue editing once access is revalidated. Any changes already saved up to that point will remain on the page.
If I publish the page while a teammate is still editing, what happens to their changes? Any edits your teammate has already made will be included in the published version. They can continue editing after you publish, but those additional changes will only be visible to other users once the page is published again.
What happens if my browser crashes or I lose connection during a session? Any edits that had already been saved before the connection dropped will remain. In-progress changes on a hero, section, or widget you were actively editing at the time may not have persisted.
Is there version history for collaborative edits, and can I restore a previous version? Version history only applies to published versions of a page, not to individual edits made during a session. This means you cannot revert a specific change made during a co-creation session. If something needs to be corrected, it will need to be updated manually. Restoring a previous version will take the page back to an earlier published state, removing any unpublished edits made since then.
Is there a record of who made changes during a shared editing session? Active sessions are visible while you are editing, but there is no element-level log showing which user changed which specific field during a live session.
What happens if I undo a change to an element that someone else has started editing? Undo and redo currently work at the page level, not per individual editor. This means that if a teammate's change has already been saved and you press “Undo” without having made your own edit first, your undo action may revert their most recent update rather than your own. For now, undo and redo do not differentiate between contributors. Happeo is aware of this limitation and exploring improvements in a future update.
If I edit a language variant of a page, does that count as the same session as the default language version? Language variants start out connected to the primary version. Any updates made to the primary page automatically reflect in the secondary until you edit the secondary directly. Once you make edits to the secondary version, it becomes independent and is treated as its own page from that point on. This means different people can edit the primary and secondary versions at the same time without affecting each other, and each version counts as its own separate session toward the 50-session limit.
Are Brand Style changes reflected live during collaborative editing? No. Brand Styles are applied at the Page Group level. Changes to Brand Style configuration or styling are not reflected live and require a refresh.
7. Troubleshooting
I cannot enter edit mode. The page may have reached the 50-session limit. Ask other users to close unused tabs or exit edit mode, then try again.
I cannot edit a specific element. Another user may be actively editing that section or widget. Wait for them to finish and the lock will release. If the element has been locked for a long time without any activity, check in directly with the person who may still have it open.
My changes disappeared. Check page version history to confirm the latest saved version. If your connection dropped or your browser closed unexpectedly, in-progress edits may not have persisted.
I was editing and suddenly lost access. Your permissions may have changed at the page group or page level. If edit access was removed, your session ends once permissions are revalidated. Any changes already saved will remain.
The page looked different after I refreshed mid-session. Changes made at the page group level, such as to navigation, brand style, or page structure, are not reflected live. Refreshing brings your view up to date with any structural changes a colleague may have made while you were editing.