This article explains how page editors can move pages between groups or nest them under other pages, helping maintain clear structure and governance across your platform.
🎯 Who this article is for: Page editors managing content structure and governance across page groups.
đź“” Availability: Moving pages is available to Pages 2.0 exclusively. This means that moving pages is not possible for Legacy Pages or pages that are migrating.
🗒️ Note: In this article, “pages” refers to both top-level pages and subpages. Subpages are pages that are nested under another page within a page group.
1. Why moving pages helps keep your knowledge structured
Moving pages to a different page group or under a more relevant parent page helps reduce confusion and ensures people find the right information faster. As your organization evolves, teams change ownership, responsibilities shift, and new structures emerge. Keeping pages in the right place ensures content stays discoverable, governed, and aligned with how your company works today.
2. Use cases
- Company structure evolves: As teams merge, split, or shift responsibilities, pages need to follow. Moving a page from Product Marketing to Marketing when ownership changes ensures the right people maintain the content and prevents orphaned or conflicting information.
- Overlapping content gets consolidated: Teams sometimes create similar pages without realizing duplicates exist within different page groups. Moving one under the other (or both into a shared space) creates a single, verified source and eliminates version conflicts.
- New page groups are built: Creating a dedicated page group for a department or initiative often means gathering existing content from across the platform. Moving relevant pages into these new structures makes information easier to discover and gives teams a clear starting point.
- Processes mature and need better hierarchy: Early documentation often starts flat. As processes develop, moving standalone pages under broader parent pages helps people understand the full context, not just isolated procedures.
3. Before you begin
Before moving a page, you need editing permissions on both the page and the destination page group or parent page.
- Review permissions and access: The page will inherit the destination's permissions. Users not included in the new location will lose access, while users in the destination will gain access. Review the destination's permissions first to confirm the right people maintain access.
- Confirm ownership transfer: Moving a page transfers maintenance responsibility to the destination page group's owners and editors. Confirm the destination’s owner and team is ready to maintain the content.
- Identify links to update: When a page moves, its URL changes. Navigation through the Pages navigation continues to work, but direct links will no longer be valid. Identify any direct links, channel references, or external shares to update after the move.
4. How to move a page to another page group or parent page
- Navigate to the page group where the page currently lives, then open the page in the page editor.
- Open the Pages tab in the left-hand menu.
- Find the page you want to move, click the three-dot menu next to it, and select Move to another page group.
- Select a page group to move the page, or expand a page group and select a page to move the page under it.
- Click Move page to complete the action.
Once the move is successful, you’ll see a confirmation message indicating that the page has been moved.
5. After moving a page
Once you've moved a page to its new location, complete the following steps to ensure the change works smoothly for your team and the content remains easy to find.
- Update direct links: If the page was linked from channels, other pages, or shared externally, update those links now to point to the page's new location. This prevents broken links and ensures people can still access the content.
- Notify stakeholders: Let frequent users or teams know the page has been moved, especially if it serves multiple departments or if permissions have changed. A quick message in the relevant channel helps prevent confusion and keeps people informed about where to find the content.
- Review related content: Check whether other pages in the original or destination page group need updating to reflect the new structure. Look for outdated cross-references, navigation elements, or content that no longer makes sense now that the page has moved.
- Confirm ownership with the new team: Make sure the owner or editors responsible for the destination page group understand they now own this content. If the page contains time-sensitive information or requires regular updates, establish when it should next be reviewed to ensure it stays current in its new home.
- Monitor for issues: After the move, watch for signs that users are having trouble finding the page. If people start asking where it went or you notice a drop in page views, it may signal that additional communication, navigation adjustments, or updated internal links are needed.
6. FAQ
How does moving a page affect search visibility?
When a page is moved to a different page group, it is automatically re-indexed in Search.
Search visibility always follows permissions. Because a moved page inherits the permissions of its new page group or parent page, search results are updated to reflect the new access rules.
This means:
- Users who gain access through the destination page group will be able to find the page in Search.
- Users who lose access after the move will no longer see the page in Search results.
- The page will only appear in Search for users who currently have permission to edit and view it.
Re-indexing ensures that Search continues to surface permission-aware results, so people only find content they are meant to access.
Does moving a page affect its analytics?
No. Moving a page to another page group or parent page does not affect its page analytics.
All existing analytics data remains intact after the move, so you can continue tracking page views and engagement without interruption.
What happens to bookmarked pages after a move?
When you move a page to a different page group, the page's URL changes. This breaks any existing bookmarks to that page.
What users will experience:
- The bookmark remains visible in their bookmarks list.
- Clicking the bookmark leads to a broken page or error message.
- Users will need to remove the bookmark, navigate to the page's new location, and bookmark it again.