In this article, you can find all there is to know about page-level permissions and how an editor of a page can give individual page permissions to users.
What are page-level permissions?
Page-level permissions refer to the viewing and editing rights an owner or editor of a page can grant to users per group, page, or subpage.
Page group
A page group is a collection of related pages. When you go to the Pages Navigation in Happeo, you will see these page groups, each containing multiple pages. You can read more about page groups in this article.
Page
Pages can contain any type of content you desire and belong to a specific page group. You can find more information in this article.
Subpages
Subpages are pages that are nested within a main page. They provide additional levels of organization and detail within a page group. Read more about subpages in this article.
Types of permissions
Admin
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Complete access with some limitations – Platform administrators can access, edit, migrate, and manage permissions for all page groups through the Admin Settings or by navigating to a page group and toggling admin mode
- To toggle admin mode, click your avatar from the top-right corner of Happeo’s main navigation, and then click the admin mode toggle
Owner
- Page owner – The sole creator of the page group
- Full editing privileges – Can modify any page or subpage within the group
- Migration privileges – Can migrate Pages 1.0 content to Pages 2.0
- Permission management – Determines who can access and edit the content.
- One owner per page group – There can only be one owner per page group, and once assigned, cannot be changed
- Admin visibility – Listed in the Admin Settings > Pages
Editor
- Limited editing rights – Can edit specific pages or the entire group, depending on assigned permissions
- Limited migration privileges – Can migrate Pages 1.0 content to Pages 2.0 (if they have access to the entire page group)
- Sharing and permission modification – Can share pages/page group with other users and adjust access levels for viewers and editors (if granted editing rights to the entire page group)
- Page management – Can add or delete pages within the group, but only if they have full editing to the entire page group
Key distinctions between owners and editors
- Owners have full editing rights, while editors' rights are limited and determined by permissions
- Owners have complete control over who can access and edit the group, while editors' control is limited to sharing and modifying permissions within their assigned scope
In essence, the owner is the ultimate gatekeeper of the page group, while editors are granted specific permissions to contribute to the content under the owner's supervision.
Viewer
- Note: The page(s) or page group must be published for viewers to see page content or the page group itself
- Read-only access – Can only view the content of specific pages or the entire page group.
- No editing rights – Cannot make any changes to the content
- Limited permissions – Cannot modify access permissions for the page group
How to share a page group
To share a page group with users, groups, or your entire organization:
- Navigate to the page group and click the edit icon at the top-right of the page to enter the page editor
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Click the Settings button from the sidebar on the left
- Alternatively, you can click your avatar at the top-right corner of the page
- Click Access and Sharing
- A new panel will appear where you can add users or groups to the page group via the search bar or share with your entire organization by clicking Share with an organization
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Once you’ve added a user, group, or organization, you can edit their access level permissions by clicking the drop-down menu next to their name and selecting one of the following options:
- Can edit
- Can view
- No permissions
- Please remember to click Save once you are done
Recommendation: For now, we recommend granting editors and viewers access to the entire page group rather than individual pages. The ability to provide access to specific pages within a group will be available soon.
Archive a page from a page group
If you wish to archive a page from a page group, please make sure that you are an editor and that you have editing permissions for the entire page group. If you are an editor for only the page you want to archive, you will not be able to archive it.
You can read more about page and page group archival in this article.
FAQ
What does “Override permissions for this page” mean?
Overriding the permissions refers to overriding the page group permissions you previously set, which allows you to create new permissions for an individual page within that page group.
What does permission inheritance mean?
If a user's individual permissions to edit or view a specific page are revoked, but they remain part of a group or organization with those permissions for the entire page group, they may still be able to access the page or subpage. This is because users inherit permissions from the groups and organizations they belong to.
What happens if I toggle off “Override permissions for this Page?”
If you override a user’s page permissions and then disable the override, any custom permission changes you made will be removed. Disabling the override will also remove the “Permissions overridden” label from the page title.
What does assigning “No permissions” entail?
Assigning "No permissions" to a user for a page, subpage, or page group restricts their access. They cannot view, edit, or access the designated content. For instance, if a user is assigned "No permissions" at the page group level, overriding their permissions for a specific page within that group will not grant them access. They must have permissions at the page group level to access any content within it.
Moreover, users with "No permissions" will be placed at the bottom of the access list, indicated by a downward arrow.
Conversely, when a user is granted editing or viewing permissions after having none, they will be moved to the top of the access list, indicated by an upward arrow.
Note: If a user belongs to a group or organization with editing or viewing permissions for a page, subpage, or page group, they will automatically inherit those permissions, regardless of their individual assignments. This means that removing a user's individual permissions will not affect their access if they remain in a group with the necessary permissions.
What happens if I change the page permissions for a user and then revert them?
If you override page permissions for a user and then revert the changes to the original settings, the Override permissions toggle will automatically turn off.