Here, you can learn how to share a Channel with other users.
How to share a Channel
You can share a Channel if you are the Owner or Editor of that Channel. Sharing happens by opening the Channel and selecting the members tab from the Channel navigation.
To share the Channel, start by:
- Clicking Add member at the top-right
- Typing a user’s or group’s name
- Once you see the user or group you want to add, click on it
- Adjust the sharing settings by clicking the role title (participant or editor)
- Click Add members once you’re done
Note: Users, whether regular or platform Admins, can only access Channel Files if they are members of the Channel (if the Channel Discovery options are set to Only invited users or Anyone in my organization can ask to join). Alternatively, if you wish for users to request access to Channel Files, please see this article.
You can also read more about the Members tab in this article.
Q&A
Can newly added Participants view the entire Channel Feed?
Newly added Participants will be able to see all the previously posted content (such as Posts and Articles) in the Channel.
Why are Users and Groups appearing as emails?
When you add a User or Group, their email will be displayed before you click Share. This is because Users' names and Group names are not unique. By showing the exact email address, you receive confirmation of the exact User or Group that you're adding as a member.
Why are Group emails appearing as random strings of numbers?
While most groups in Entra ID have an actual email address, security groups do not, so when the group is created on our side, a group email address is created (this is the same logic for Okta).
Some distribution lists are generated automatically in Entra ID (i.e. when calendars & teams are created). Those groups will also get a random string of numbers for an email address in Entra ID.