Pages 2.0 | Create a Page Group

Pages 2.0 refers to the new version of Happeo Pages, released on April 2, 2025. All Happeo accounts created from this date onward use the new page editor by default.

🎯 Who this article is for: Anyone with permission to create pages, including admins and users setting up a new page group.

🔒 Permissions: Creating a page group requires the "can create pages" permission, granted by an admin. Sharing and access settings are configured by the page group owner or editors. Admins can view and edit any page group when admin mode is enabled.

💼 Package requirements: Page group creation is available in the Starter, Growth, and Enterprise packages.

1. Overview

Page groups give any team, department, or topic a structured, official home on your intranet. Think of a page group as your HR hub, your IT hub, or your company handbook: one place where the right information lives, is easy to find, and stays current.

Each page group has a designated owner who oversees its content, plus editors who can contribute and viewers who can access published pages. This makes it possible to share information across the organization from one official place without a single person carrying all the maintenance work.

2. Use cases

• Building a single source of truth for company-wide information: Page groups let ops or leadership bring policies, procedures, and guidelines into one structured, searchable location. Employees always know where to look, and leadership has a clear answer to "where is this?"
• Giving new hires a self-service starting point: A dedicated onboarding page group with the handbook, forms, and role-specific guides means new hires can get up to speed at their own pace, without needing to pull time from the rest of the team.
• Distributing content ownership across departments: Page groups let each department own and maintain their section of the intranet directly. IT keeps its pages current, Finance keeps theirs, and content stays accurate without any one person carrying the load.
• Organizing project or initiative documentation: A page group gives a cross-team project a structured home, with the right people assigned as editors. Everyone works from the same up-to-date source for as long as the project runs.

3. Before you begin

Before creating a page group, make sure you have:

• The "can create pages" permission: If you are a regular user, this permission needs to be granted by your Happeo admin. If you are unsure whether you have it, check with them before getting started.
• A name and clear purpose for the page group: This is what appears in navigation and search results.
• A rough idea of the pages and subpages you'll need: You don't need to build everything at once, but having a basic structure in mind will save time in the editor.

🗒 Note: Pages 2.0 supports collaborative editing, so multiple people can work on the same page at the same time. Changes are saved live and active editors are visible as profile bubbles at the top of the page. Note that changes to page group-level settings, such as navigation, access and sharing, and brand styles, are not reflected live for other editors and require a refresh to appear.

🔎 If you'd prefer to start from a template rather than a blank page group, you can do that during the creation flow. See Create and Use Page Templates to learn more.

4. Create a page group

To create a new page group:

1. Navigate to the Pages section from the main navigation menu and click the + icon at the top right corner.
2. Click Create a 2.0 Page Group.
3. Click Start from blank to begin from scratch.
4. Enter a name for your page group. Optionally, add a description to explain its purpose and select the language of the page group.
5. Click Create page group.

After creation, you'll be redirected to the page editor. The initial page you see can serve as a homepage or any other type of content — you can begin building from there.

🗒 Tip: Add a description when naming your page group. It helps search surface it to the right people, and gives editors and viewers immediate context about what belongs there.

5. Add pages and subpages

Pages are the individual items within a page group. You can create multiple pages and subpages to divide and categorize content. Page groups support up to four levels of hierarchy: a top-level page can have subpages, and those subpages can have up to two further levels nested within them.

🔎 For full instructions on adding, reordering, and managing pages and subpages, including how to create pages from templates, see Add, Manage, and Publish Pages. 

💡 Tip: Add a name, description, and tags to each page when you create it. Tags and descriptions are what make individual pages findable in search, not just the page group itself.

Edit a page header

Each page has a header area at the top. Editing it is one of the first things you will want to do after creating a page, as it sets the visual tone and helps viewers immediately understand what the page is about.

To edit a page header:

1. Click on the header area (outside the default text). The header will be highlighted in blue when hovered over.
2. Click the settings icon at the top right corner of the header.
3. From there you can modify or remove the header title, adjust the size of the header, select or upload a background image, adjust background image opacity, and change the styling settings if available.

🗒 Note: Changes to the page header are saved automatically.

6. Continue building your page group

With your page group created and your pages in place, the next step is shaping how they look and work. The articles below cover how to add content, apply styling, set up navigation, and more.

• Add and manage sections — Sections are the building blocks within a page. Each section is a container that holds widgets and can be customized, rearranged, or removed independently.
• Add and manage widgets — Widgets are the content elements within sections. Use them to display text, images, tables, files, and more.
• Create and manage brand styles — Brand styles control the visual appearance of your page group, including colors and fonts. Applying a brand style keeps your pages consistent and on-brand across the organization.
• Edit a page group's navigation — Customize how users move through the pages within your page group.
• Localize your pages — Set a primary language for your page group and create language-specific variants for multilingual organizations.
• Review a page with AI — Use Happeo's AI page analysis tool to improve the findability, readability, and accessibility of your page content before publishing.
• View page history and restore to previous versions — Track changes to a page and restore a previous published version if needed.

🔎 Once your page group is ready and published, the Manage a Page Group article covers everything involved in keeping it running well over time, including updating settings, applying brand styles, publishing and bulk publishing pages, transferring ownership, and tracking how your content is being used.

7. Share a page group

Once your page group is ready, share it with the right people so they can view or contribute to it.

To share the page group:

1. Click the Settings button from the sidebar on the left of the page editor.
2. Click Access and Sharing.
3. Add users or groups using the search bar, or click Share with an organization to share with everyone.
4. Set each person or group's access level by clicking the dropdown next to their name and selecting one of the following:
   • Can edit: the user can make changes to all pages within the page group.
   • Can view: the user can view published pages within the page group.
   • No permissions: removes access.
5. Click Save.

⚠️ Important: Sharing a page group with editors or viewers gives them access to all pages within it. If you need to restrict access to specific pages within the group, manage permissions at the page level instead.

🔎 See Manage Page-Level Permissions for more information.

🗒 Note: Viewers cannot see unpublished pages. Editors and owners must publish pages to make them visible to viewers. Other editors can find unpublished drafts by navigating to the Pages tab from the main navigation and filtering by My drafts.

8. Publish your pages

Pages in Happeo exist in two states: draft and live. Everything you build is a draft until you publish it. Viewers can only see published pages, so publishing is the step that makes your content available to the rest of the organization.

🔎 For full instructions on publishing individual pages, bulk publishing, and unpublishing, see Add, Manage, and Publish Pages. 

9. Frequently asked questions

Can I change the name or description of a page group after I've created it? 

Yes. In the page editor, click the settings cog at the bottom of the left-hand sidebar and update the name or description from there. Click Save when you're done.

Can I transfer ownership of a page group to someone else? 

Yes. Ownership can be delegated by an admin from Admin Settings. 

🔎 See Admin Settings: Page Groups for more information.

How can I see whether people are using my page group? 

Navigate to the published page outside of the page editor and click the analytics (three-bar) icon at the top right of the page, next to the bookmark icon. This opens page insights for that specific page. You can click through the pages of the page group to view analytics for each one. 

What if I want to archive or delete a page group? 

Both options are available. Archiving removes the page group from navigation while keeping it recoverable. Deleting removes it permanently. 

🔎 See Archive and Restore Pages and Page Groups or Delete a Page or Page Group for instructions.

10. Troubleshooting

I can't see the + icon to create new pages 

The + icon is only visible to users who have been granted the "can create pages" permission by an admin. If you're not an admin, contact your Happeo admin to request this permission.

If you are an admin:

1. Grant permission by navigating to Admin Settings → User Management
2. Find the user and click the three dots next to their name.
3. Click Permission management.
4. Check the Can create pages box.
5. Save your changes.

I'm unable to manage access permissions for the page group 

Managing access permissions requires you to be the page group owner, an editor, or a platform admin. If you don't have the right access, contact your admin or the page group owner. If you believe you should have access and the issue persists, contact Happeo support.

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