Pages 2.0 refers to the new version of Happeo Pages, released on April 2, 2025. All Happeo accounts created from this date onward use the new page editor by default.

🎯 Who this article is for: Anyone with edit access to a page group, including owners, editors, and admins.

🔒 Permissions: Adding and managing pages requires edit access to the page group. Changing page-level permissions requires the person you are sharing with to already have access to the page group. Admins can manage any page when admin mode is enabled.

💼 Package requirements: Available in the Starter, Growth, and Enterprise packages.

1. Overview

Pages and subpages are where your organization's knowledge lives. Each page holds the content your team needs, arranged so the right information is always where people expect to find it. Whether you are building a company handbook, a project hub, or a set of team guidelines, pages give that content structure, and subpages let you go deeper without losing clarity.

How you set up your pages matters. A clear name, a short description, and the right tags mean people can find exactly what they need in seconds, whether they are browsing or searching.

🔎 If you have not created a page group yet, start with Create a Page Group.

2. Use cases

• Structuring a department hub so content is easy to navigate: Organizing pages into a clear hierarchy means people can move through a department's content without searching for every document. Subpages keep related content grouped under the right parent page, so the structure reflects how the team actually works.
• Keeping individual pages accurate and easy to find: Updating a page name, description, or tags takes seconds and immediately improves how the page appears in search results. Keeping these details current means the right people find the right page at the right time.
• Building and reviewing pages as a team: When a page is a team effort, different people often own different parts of it. Multiple editors can work on the same page at the same time, each contributing to their own section without waiting for the other to finish. 🔎 See Edit Pages Together with Co-Creation to learn more.
• Controlling who can see specific content within a page group: Page-level permissions let you share most of a page group openly while restricting certain pages to the right people, without needing a separate page group for every variation in access.
• Getting back to a previous version of a page: If a page is edited incorrectly or content needs to be restored, version history makes it straightforward to find a previous published version and bring it back.

3. Before you begin

Before adding or managing pages, make sure you have:

• Edit access to the page group. If you are a regular user, this is granted by the page group owner, editor or an admin.
• To change page-level permissions, the person you want to give access to must already have access to the page group itself before you can adjust their permissions on individual pages.

🔎 You can create pages from templates instead of from scratch. The steps for managing those pages are the same as for blank pages. See Create and Use Page Templates to learn more.

4. Add pages and subpages

Add a page

To add a page to your page group:

1. Navigate to a page group and click the edit icon at the top right of the page.
2. Click the Pages button from the sidebar on the left.
3. Click Add page.
4. Enter the page name and description, and add tags to help people find it.
5. Click Add page.

The new page will appear below the existing ones in the Pages tab.

Add a subpage

To add a subpage under an existing page:

1. In the page editor, click the Pages button from the sidebar on the left.
2. Hover your cursor over the page you want to nest the subpage under and click the plus icon on the right.
3. Enter the subpage name and description, and add tags to help people find it.
4. Click Add page.

The new subpage will appear below its parent page in the Pages tab.

🗒 Note: The look and feel of your pages, including colors and fonts, is controlled through brand styles. 🔎 See Create and Manage Brand Styles to learn more.

5. Reorder pages and subpages

To reorder pages and subpages within your page group:

1. In the page editor, click the Pages button from the sidebar on the left.
2. Click Reorder pages at the top of the menu.
3. Hover over the page or subpage you want to move and drag it to its new position above, below, or within another page.
4. Click Done when you are happy with the order.

A few things to know while reordering:

• Create a subpage by dragging: Dragging a page onto another page will turn it into a subpage of that page.
• Nest subpages: You can drag one subpage onto another to create a nested subpage. Each subpage can have up to two subpages nested within it, giving the page group a maximum of four levels in total.

🗒 Note: Not sure which is a page and which is a subpage? Pages sit at the top level, closest to the left side. Anything positioned below a page and indented further to the right is a subpage.

6. Update a page name and description

To update the name or description of a page or subpage:

1. In the page editor, click the Pages button from the sidebar on the left.
2. Hover over the page or subpage and click the three-dot menu on the right.
3. Click Manage.
4. Update the name and description as needed.
5. Click Save.

🗒 Note: For linked pages, it is not possible to change the name or description from here. These can only be updated from within the original page's editor.

🗒 Note: If the page links to an external URL, you can only update the page name. The description field is not available for this page type.

7. Change access permissions for a page or subpage

By default, pages in a page group inherit the access settings of the page group itself. You can override this for individual pages when you need some pages to be visible to a smaller group of people than the rest of the page group.

Before you can change access for a specific page, the person or group you want to share it with must already have access to the page group. To add them at the page group level, go to the top-level page of the page group, open the search bar, and add the person or group from there.

Once they have page group access, you can adjust permissions for individual pages:

1. In the page editor, click the Settings button from the sidebar on the left.
2. Select Access and sharing.
3. From the list on the left of the panel, choose the page or subpage you want to adjust.
4. Click Override permissions for this page.
5. Adjust the access level for the person or group by clicking the dropdown next to their name. Changes are saved automatically.

🔎 See Manage Page-Level Permissions for more detail on how page-level permissions work.

8. Publish and unpublish pages

Everything you build is a draft until you publish it. Viewers can only see published pages, so publishing is what makes your content available to the rest of the organization. Remember to publish every time you make a change, even a small one, to make sure the live version stays up to date.

🗒 Note: If you publish while a teammate is still editing, any changes they have already saved will be included in the published version. They can keep editing after you publish, but their additional changes will only be visible to others once the page is published again. 

🔎 See Edit Pages Together with Co-Creation for more on how publishing works during a shared editing session.

🔎 If you want to manage your page group's overall settings, transfer ownership, or track how your content is being used, see the Manage a Page Group article.

Publish an individual page

1. In the page editor, click the blue Publish draft button at the top right corner.
2. Confirm.

🗒 Note: If the page does not have a description, Page Review will appear automatically. Apply the suggestions and click Publish draft again to finish publishing.

Publish selected pages

1. In draft view, click the white arrow on the Publish draft button.
2. Click Select pages to publish.
3. Check the boxes next to the pages you want to publish. Click Select all to check all at once. Pages that are already live will be greyed out.
4. Confirm.

Publish all pages in bulk

1. In draft view, click the white arrow on the Publish draft button.
2. Select Publish all pages.
3. Confirm.

Unpublish a page

1. In the page editor, go to the Live version of the page.
2. Click the red Unpublish button.

9. View page history and revert to a previous version

Happeo saves every published version of a page automatically. If a page needs to be corrected or rolled back, you can restore any previous published version at any time.

🔎 For full instructions see View Page History and Restore a Previous Version.

10. Frequently asked questions

Can I move a page to a different page group? 

Yes. You can move any page to another page group or nest it under a different parent page. When a page moves, it inherits the permissions of its new location, and its URL changes, so any direct links to that page will need to be updated. 

🔎 See Move Pages to Another Page Group for full instructions.

What happens to subpages if I delete the parent page? 

Subpages are deleted along with the parent page. Deletion is permanent and cannot be undone, so make sure you want to remove all the content under that page before proceeding. 

🔎 See Delete a Page or Page Group for instructions.

Can I create a page from a template instead of from scratch? 

Yes. When adding a page, you can choose a template rather than starting blank. 

🔎 See Create and Use Page Templates to learn more.

Is there a limit to how many pages I can add to a page group? 

No. There is no limit to the number of pages you can add to a page group.

11. Troubleshooting

I cannot add a page or subpage 

You need edit access to the page group to add pages. If you do not have edit access, contact the page group owner or an admin and ask them to update your permissions.

A page is not showing up in search 

Check that the page has a name, description, and tags, and that it has been published. Unpublished pages are not visible to viewers and will not appear in search results.

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