This article explains how page-level permissions work in your intranet and how to grant access at the page group and individual page/subpage level—so the right people can build, review, and publish knowledge where it belongs.
Pages 2.0 refers to the new version of Happeo Pages, released on April 2, 2025. All Happeo accounts created from this date onward use the new page editor by default.
What are page-level permissions?
Page-level permissions are the viewing and editing rights an owner or editor can grant to users per page group, page, or subpage.
- Page group: A collection of related pages. In the Pages menu (found in your intranet’s main navigation bar), you’ll see page groups, each containing multiple pages.
- Pages: Contain any type of content and belong to a specific page group.
- Subpages: Pages nested within a main page to add structure and detail within a page group.
Who can do what
Admin
Platform admins have organization-wide reach. They can view and edit all page groups, manage permissions from Admin Settings or by toggling Admin Mode, and handle migrations across any page group.
- Can add/delete pages anywhere and adjust access for any user or group.
- Can migrate Pages 1.0 → 2.0 across all page groups.
- Useful for governance and audits, since they’re not limited by local ownership.
🗒️ Toggle Admin Mode: Click your avatar (top-right of your intranet’s main navigation) → switch Admin Mode on.
Page group owner
The single accountable owner for a page group with full control across its pages and subpages.
- Full editing rights for the entire page group.
- Decides who can access and edit; can share with users, groups, or the whole organization.
- Can migrate Pages 1.0 → 2.0 for their group.
- Can add/delete pages within the group.
- One owner at a time: Ownership is transferred (not duplicated) and is visible in Admin Settings → Pages.
Editor
Contributors with scoped authority—either for certain pages or for the full page group, depending on what’s granted.
- Can edit specific pages or the entire group (as assigned).
- Can share and modify access only if they have editing rights to the entire page group.
- Can add/delete pages only when they have full editing rights for the entire page group.
- Can migrate Pages 1.0 → 2.0 if they have access to the entire page group.
Viewer
Read-only consumers of content.
- Can view specific pages or an entire page group.
- Cannot edit content or modify access.
- Content must be published for viewers to see pages or page groups.
🔎 For more information about user role permissions in your intranet, see our dedicated article: User Role Permissions.
How to share a page group
Sharing at the page-group level keeps governance simple and consistent.
- Navigate to the page group and click the edit (pencil) icon (top-right) to enter the page editor.
- Click your avatar (top-right) → Access and sharing.
- In Access and sharing, add users or groups via the search bar, or click Share with organization to grant org-wide access.
- For each user/group/org, set the access level from the dropdown: Can edit, Can view, or No permissions.
- Click Save.
🗒️ Recommendation (for most teams): Grant editors and viewers access to the entire page group rather than to individual pages. This keeps permissions maintainable and transparent. If you do need per-page scoping, see the next section.
How to give permissions for individual pages and subpages
Use this when certain content needs tighter access than the rest of the page group.
⚠️ Important: First grant the user access to the entire page group, then override permissions for the specific page or subpage.
- Click your avatar (top-right) → Access and sharing.
- (If needed) Share the page group with the target user(s).
- From the list of pages/subpages on the left, select the page you want to modify.
- Click Override permissions for this page to enable page-specific sharing.
- For each user or group, use the dropdown to set the access level.
- You must click Save each time you adjust a user’s permissions.
This approach lets you keep broad access simple, while protecting sensitive pages.
How to change a page group owner
Sometimes the person responsible for a Page Group changes — for example, when a team restructures, a subject matter expert takes over, or the original owner moves into a new role. Updating the Page Group owner ensures the right person remains accountable for the structure, accuracy, and long-term upkeep of all Pages and subpages within that group.
Changing ownership helps your organization keep content aligned and ensures people always know who to contact for updates.
To learn how ownership transfer works, who can make the change, and what happens after the transfer, see Change a Page Group Owner.
FAQ
What does “Override permissions for this page” mean?
Overriding the permissions refers to overriding the page group permissions you previously set, which allows you to create new permissions for an individual page within that page group.
What does permission inheritance mean?
If a user's individual permissions to edit or view a specific page are revoked, but they remain part of a group or organization with those permissions for the entire page group, they may still be able to access the page or subpage. This is because users inherit permissions from the groups and organizations they belong to.
What happens if I toggle off “Override permissions for this Page?”
If you override a user’s page permissions and then disable the override, any custom permission changes you made will be removed. Disabling the override will also remove the “Permissions overridden” label from the page title.
What does assigning “No permissions” entail?
Assigning "No permissions" to a user for a page, subpage, or page group restricts their access. They cannot view, edit, or access the designated content. For instance, if a user is assigned "No permissions" at the page group level, overriding their permissions for a specific page within that group will not grant them access. They must have permissions at the page group level to access any content within it.
Moreover, users with "No permissions" will be placed at the bottom of the access list, indicated by a downward arrow.
Conversely, when a user is granted editing or viewing permissions after having none, they will be moved to the top of the access list, indicated by an upward arrow.
Note: If a user belongs to a group or organization with editing or viewing permissions for a page, subpage, or page group, they will automatically inherit those permissions, regardless of their individual assignments. This means that removing a user's individual permissions will not affect their access if they remain in a group with the necessary permissions.
What happens if I change the page permissions for a user and then revert them?
If you override page permissions for a user and then revert the changes to the original settings, the Override permissions toggle will automatically turn off.
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